Effective June 1, 2018
DealerXT is used to document the events, Customer’s instructions, Dealer’s disclosures, and condition of the vehicle at the time of purchase and providing a copy of these items to both Dealer and Customer promptly. This aids to protect Customers and dealers in being certain of their understandings as to the matters recorded or documented by DealerXT. In exchange, DealerXT must collect, process, and maintain certain Personal and Vehicle Information. This Statement describes the information we process and collect about Customers to support the DealerXT Platform and Services. What kind of information do we collect?
As part of State and Federal legally mandated requirements, DealerXT collects, maintains, and processes the following information (“Information”):
How do we use this information?
The Personal Information provided by Customer and Vehicle Information provided by the Dealer to DealerXT is used to document the events, Customer’s instructions, Dealer’s disclosures, and condition of the vehicle at the time of purchase, among other items. We also use the Personal and Vehicle information to aid the Dealer in complying with State and Federal legal requirements such as the Federal “Red Flags” rule. We may also use the information as follows:
How can I manage or delete information about me?
Because your Personal Information and Vehicle Information must be retained as part of legal requirements, this information cannot be deleted by you. However, you may choose to opt out of receiving electronic notices, announcements, your electronic information, advertisements and promotions. You may do so in the email that is sent to you, or email us with a request to opt out as instructed below. How do we respond to legal requests?
We access, preserve and share your information with regulators, law enforcement or others:
Information we receive about you can be accessed and preserved for an extended period when it is the subject of a legal request or obligation, governmental investigation, or investigations of possible violations of our terms or policies, or otherwise to prevent harm. How will we notify you of changes to this policy?
We’ll notify you through the email you have provided when we make changes to this policy. How to contact DealerXT with questions?
You can contact us by email at: firstname.lastname@example.org. Please use the subject “Data Usage
Electronic Delivery of Communications
Customer and Dealer agree and consent to receive electronically all communications, agreements, notices, documents and disclosures relating to the any agreement signed between the Dealer and Customer, these Terms and Conditions, and Customer’s and Dealer’s use of the DealerXT Platform (collectively, “Communications”). Communications include agreements Customer has agreed to (for example, and not by way of limitation, these Terms & Conditions and DealerXT’s Data Policy), including updates to these agreements or policies; any disclosures; transaction receipts or confirmations; statements, photos, and transaction history; and any other transaction information or other information related to any agreements between Customer and Dealer.
DealerXT will provide Communications to Customer by emailing them at the email address designated by the Customer or by their mailing address on their driver’s license number. DealerXT will provide Communications to the Dealer either by emailing them to the Dealer, mailing them to Dealer’s address, or posting them on the web site in their account.
How to Withdraw Your Consent
You have the right to withdraw Your consent at any time. To withdraw consent, You may send a written request by regular mail to DealerXT at 1 Almaden Blvd, Suite 810, San Jose, Ca. 95113. Customers may also withdraw consent by clicking on “unsubscribe” in the first email sent to them.
Requesting Paper Copies of Electronic Communications
If, after You consent to receive Communications electronically, You would like a paper copy of a Communication DealerXT previously sent You, You may request a copy within one hundred eighty (180) days of the date DealerXT provided the Communication to You by contacting DealerXT as described above. DealerXT will send Your paper copy to You by U.S. mail. In order for DealerXT to send paper copies to You, You must have a current street address on file with DealerXT as Your primary mailing address. If You request paper copies, You understand and agree that DealerXT may charge You a Paper Communications Fee for each Communication at the current rate, which shall not be less than $25.00 USD.
Updating Your Contact Information
You are responsible for keeping Your primary email address on file with DealerXT up to date so that DealerXT can communicate with You electronically. A Customer made do so by sending a written request by regular mail to DealerXT at 1 Almaden Blvd, Suite 810, San Jose, Ca. 95113. You understand and agree that if DealerXT sends You an electronic Communication but You do not receive it because Your primary email address on file is incorrect, out of date, blocked by Your Internet service provider, or You are otherwise unable to receive electronic Communications, DealerXT still will be deemed to have provided the Communication to You.
If You use a spam filter or other technology that blocks or re-routes emails from senders not listed in Your email address book, You must add DealerXT to Your email address book so that You will be able to receive the Communications DealerXT sends to You.
A Dealer can update their primary email address through the DealerXT web site at www.dealerxt.com. A Dealer can update their street address at any time by sending the updated information to DealerXT (a) by regular mail to 1 Almaden Blvd, Suite 810, San Jose, Ca. 95113. If a Dealer withdraws consent to have Communications be received electronically, DealerXT reserves the right to discontinue Dealer’s access to the Website, terminate any and all agreements with You, and/or deem any and all of Your accounts with DealerXT as “inactive.”